Paraphrase a Word Document
Import a .docx and reword it section by section, keeping defined terms, figures and citations exactly as they are. The file is read in your browser, never uploaded.
To paraphrase a Word document, import the .docx, reword it one heading at a time, keep defined terms and figures unchanged, then paste back with Merge Formatting and review the result with Word's Compare. Humanit returns reworded text, not a new .docx.
Quick facts
- Files
- Word .docx. ODT, RTF, PDF, TXT and photos work too; old .doc does not.
- Is the file uploaded?
- No. The file is unpacked inside your browser; only its text goes into the editor.
- Words per run
- 1,000 words a run in your first month, then 300. Paid plans: Starter 1,200, Pro 2,500, Ultra 6,000.
- Scanned pages
- Read with OCR on a free account: 10 pages a day, 100 on paid plans.
- File limits
- 20 MB per file, up to 30 pages or photos at once.
- Cost
- Free account: 1,000 words in the first month, then 300 a month. No card.
How it works
- 1Import the .docx. Drop it on the box. Paragraphs and tables come in; comments, footnotes and headers stay in Word.
- 2List the words that must not change. Defined terms, product names, legal phrases and figures. Check for them in every result.
- 3Paraphrase a section at a time. Standard is free. Formal, Casual, Creative and Shorter are PRO modes.
- 4Compare and paste back. Paste with Merge Formatting, then use Review, Compare to see every change.
Why paraphrase a whole document?
People paraphrase entire documents for practical reasons: last year's report needs to become this year's without reading as a copy, a policy is being adapted for another team, a thesis chapter is becoming a journal article, a template proposal needs to stop sounding like a template. In each case the facts stay and the wording changes. That is different from paraphrasing a source for an essay, and it comes with its own risks: drifting terminology, changed numbers and, for published work, self-plagiarism.
Defined terms must not be paraphrased
Contracts, policies, specifications and technical documents define terms ("the Service", "Confidential Information", "Eligible Employee") and then rely on those exact words. A paraphraser treats them as ordinary vocabulary and may vary them for style, which in a legal or technical document changes the meaning. Before you start, list every defined term, product name and regulated phrase, and after each section, search the result for them. Better still, paraphrase only the explanatory prose and leave the operative clauses alone. The same goes for figures, dates and units.
Reusing your own published work
Rewording a thesis chapter into a journal article, or a published report into a new one, is common and often fine, but paraphrasing does not make it new work. Most journals and many employers expect you to disclose that material was published before, whatever the wording. Duplicate publication is judged on the content, not the sentences. Paraphrase to fit the new audience and format, and cite or disclose the earlier version as the venue requires.
Section by section, with the Navigation pane
In Word, View, then Navigation Pane shows your headings as an outline. Work down it: import the document, delete everything but one section, paraphrase it and paste it back. Each run covers 1,000 words in a free account's first month, 300 after that and Starter 1,200, Pro 2,500, Ultra 6,000 on paid plans. Sections also keep the voice consistent within each part of the document, and they let you choose a mode per section, such as Formal for the body and Shorter for an overlong introduction.
Review every change with Compare
Once the paraphrased document is assembled, save it under a new name and use Review, then Compare, then Compare Documents, with the original and the new file. Word produces a third document with every difference marked. Read it with your list of defined terms beside you. That review is the step that turns a paraphrase into something you can sign off, because a changed number in paragraph forty is very easy to miss by reading the new version alone.
Paraphrase or humanize?
Paraphrasing restates text in different words, keeping its meaning and register. Humanizing targets something narrower: AI-drafted text that sounds machine-written, rewritten to read as natural human prose. If your document was drafted with AI and the problem is that it sounds like it, that is a job for the Word document humanizer. If the problem is that it reads like an old document, or like someone else's, paraphrase it.
Who it's for
| In your Word file | What the import does | Before you paraphrase it |
|---|---|---|
| Paragraphs and headings | Imported with every paragraph break exactly as written. | Paraphrase one heading at a time. |
| Tables | Each cell comes in as its own short paragraph. | Leave data tables out; figures are not reworded. |
| Tracked changes | Deleted text is dropped and inserted text kept: the document as if every change were accepted. | Accept or reject pending changes first. |
| Comments | Not imported. | Nothing to do. They stay in Word. |
| Citation fields (Zotero, Mendeley, EndNote) and tables of contents | The visible text is imported; the field code behind it is not. | Leave cited sentences alone, or re-insert citations after. |
| Older .doc files (Word 97–2003) | Not supported. Save as .docx and import that. | Save as .docx first. |
| Document | Mode | Why |
|---|---|---|
| Report being updated for a new year | Standard | Same register, fresh wording |
| Internal note becoming a client document | Formal | Raises the register |
| Technical guide for a general audience | Casual | Plainer phrasing for non-specialists |
| Template proposal or cover text | Creative | More freedom with structure so it stops sounding stock |
| Section over its word limit | Shorter | Rewords and tightens at once |
| Plan | Words paraphrased at once | Single-spaced | Double-spaced |
|---|---|---|---|
| Free account, first month | 1,000 words | about 2 pages | about 4 pages |
| Free account, after that | 300 words | under a page | about 1 page |
| Starter | 1,200 words | about 2.5 pages | about 5 pages |
| Pro | 2,500 words | about 5 pages | about 10 pages |
| Ultra | 6,000 words | about 12 pages | about 24 pages |
Frequently asked questions
Can I paraphrase a whole Word document at once?
Only up to your plan's words per run, 6,000 on Ultra. Otherwise work section by section, which also makes the result easier to review.
Will I get a paraphrased .docx back?
No. You get reworded text. Paste it back into Word with Merge Formatting so it takes on your document's styles.
Will it change my defined terms or numbers?
It aims to keep facts and numbers, but defined terms can be varied like ordinary words. List them before you start and check every section, or leave operative clauses out.
Is paraphrasing my own published document plagiarism?
Rewording does not make it new work. Most journals and employers expect earlier publication to be disclosed whatever the wording.
How do I see what changed?
Save the new version under a different name and use Review, Compare, Compare Documents in Word to mark every difference.
Is the file uploaded?
No. The .docx is read in your browser. Only the text you paraphrase is sent, and it is not used to train AI models.